See all articles - 3 min read

What is a Business Phone System?

September 03, 2022
phone system for small business

You will need a modern business phone system to effectively run your business however small or large your business is. And that is why the phone system is quickly evolving and growing at a faster pace.

With service providers competing to offer better service and features, the business communication market is growing at an exponential rate.

According to Persistent Market Research, the VoIP market would be worth $194.5 billion by 2024. And the global hosted PBX market is expected to reach USD 9.50 Billion by 2023.

Considering the impact business phone systems have on our daily lives, wouldn't it be better to have a deeper understanding of them? Let's delve deeper.

Table Of Content
  • Business Phone System: A Definition
  • The Technologies Behind Business Phone Systems
  • What You Should Expect From Your Business Phone System
  • How Much Does a Business Phone System Cost?
  • Get the Best Business Phone System For You

Business Phone System: A Definition

You guessed it right- It is a communication system where multiple phones are used in an interconnected way by business organizations. Unlike a regular telephone, a business phone system lets organizations take advantage of features such as call forwarding, conference calling, video calling and chats.

From a few telephones in a small business to complex PBX (Private Branch Exchange) used by corporates, a business phone system can get complex. The system can be delivered as a hosted service or function over a Public Switched Telephone Network (PSTN) and/or the Internet.

The Technologies Behind Business Phone Systems

Now that we have a basic understanding of the system, let us take a detailed look at the technologies that have been powering it.


Private Branch Exchange or PBX is a private telephone network from which companies can operate their internal phone network. From auto attendants to extensions, organizations can harness the power of PBX to ensure smooth outbound and inbound calls.


IP PBX uses the internet to make and receive calls by converting analog voice signals into digital ones. In addition to making calls, you can have access to detailed call analytics and other advanced features.


VoIP or Voice over Internet Protocol doesn't require regular analog phones for outbound and inbound calls. It makes and receives calls using an internet connection. With cloud-based VoIP solutions, you can do much more than just make and receive calls…

What You Should Expect From Your Business Phone System

With an efficient business phone system, you can get the following features:

Phone Number

When you set up a business phone system, you can get a dedicated landline or mobile number for your business. Choosing a toll-free number will increase the chances of potential customers reaching out to you as the outbound calls are free for them.

Unlimited Calling

Enjoy unlimited domestic and international calls from mobile or desktop without incurring additional charges. With this feature, you can save huge bucks especially when you have clients from international destinations.

Online Setup

You can set up your business phone system using an application or a web-based dashboard with a few clicks. The interface is self-explanatory and easy to use. You can even connect your phone system to e-com or productivity apps easily.

Auto-Attendant and IVR

Use the auto-attendant to set up a professional and warm greeting. You can also use the IVR menu to redirect callers to the right department saving everyone's time and effort.

Call Forwarding

Forward the calls to a colleague's number if you are not at the desk or setup call forwards using an IVR menu to redirect your calls to customer support or any other department.

Mobile Application

Every modern business phone communication system comes with a mobile application along with a web version. You can install the app on your phone, complete the setup and start making and receiving calls or checking reports.

Call from Computer

You can also make calls from your computer using the web version of the communication system. You need to log in to the website to do so.

Business Phone Advanced Features

In addition to the above-mentioned basic features, most business communication solutions come with certain advanced features. You can even choose the features that you require and build a package according to your requirement.

Software Integration

You can easily integrate productivity software like Slack and get notifications for all your inbound calls. CRMs and e-commerce platforms can also be easily connected to your business phone system to ensure a smooth flow of information between departments.

Access to Data

You can access call data that gives invaluable insights into your call activities anywhere anytime. The data can be used to improve your team's productivity, run better marketing campaigns and deliver a better customer experience.

Real-Time Call Monitoring

Monitor your teams' calls in real-time to identify key areas of improvement. You can use the insights in training sessions to improve the quality of your customer service team.

Call Recording

This feature helps keep a detailed record of your calls. They can also be used to offer your team valuable feedback which in turn can help deliver a better customer experience.

How Much Does a Business Phone System Cost?

Now, let us discuss the most important part – the budget.

Price Ranges for Small Businesses

If managing inbound and outbound calls is your requirement, go for a basic plan. It will cost you anywhere between 15 to 25 dollars per user/month depending on the service provider you chose.

With the basic plan, you can have a dedicated business phone number or toll-free number. Typically, the plan lets you enjoy unlimited voice and video calls and text messaging. You can also make unlimited domestic and international calls.

Price Ranges for Sales and Support Teams

As your organization grows, your communication requirement goes beyond the basic inbound and outbound calls. You need to integrate productivity and collaboration apps like Slack, Zoho, HubSpot, etc, into your communication system which means you need to go for a higher plan.

You may have to spend around 24 to 40 dollars per month per user for plans that let you integrate productivity tools and CRMs. You can make use of all the basic features along with the advanced ones.

Price Ranges for Call Centers

A simple business communication system can't meet the needs of a call center that require collaboration between teams and integration of multiple software. You will need to choose a higher plan with advanced call center features such as call queuing and salesforce integration.

Most business phone solution providers offer custom packages. You need to choose the features you require to run your business smoothly and build a package. Based on the advanced features and integrations needed, the price will vary.

Get the Best Business Phone System For You

You can choose an all-in-one plan offered by Quicktalk and get all the advanced call center features just by paying $19 per month. If required, you can add new users and phone numbers when needed. Check out their all-inclusive today. /b