Nextiva vs Ooma: Which one is the best for your business?

October 10, 2023
phone system for small business

Gear up for an epic match: Nextiva vs. Ooma. Discover the supreme phone system champion for your business. Let the battle commence!

Say hello to Nextiva: Transforming business communication. Qualitative VoIP powers easy voice, video calls, conferences on mobile, web, desktop, or desk phones. Explore 3 plans and 4 contact center options.

Now, let's acknowledge the presence of our next fighter on the other side: Ooma, your all-encompassing business communication solution. Ooma presents VoIP services, communication hardware, and monthly plans featuring add-ons like international calling and voice-to-text. Embrace 50+ features, including call forwarding and virtual faxes.

Compare Nextiva and Ooma plans and features

How many users do you need?

Nextiva Ooma
Pick up plan
Price for users /month /month
Key features
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Pros and Cons
Best For

Significantly higher starter plans by Nextiva make Ooma more budget-friendly

The Nextiva Essential plan allows businesses requiring local/ toll free numbers to make and receive unlimited voice/ video calls with numbers in the USA and Canada. The plan costs $30.95 per user per month and also includes voicemail access, call recording, etc.

Businesses need to budget for $35.95 per user per month for the Nextiva Professional plan. If they have more than 4 users, the per user cost will reduce. This plan offers all the Essential plan features as well as advanced features as call conferencing for 40 callers and Salesforce/HubSpot integrations.

Subscribers to the Nextiva Enterprise plan get access to all the Professional plan features as well as certain others such as call recording and CRM integration. They can also hold conference calls with unlimited participants. This upgrade can cost between $39.95 and 45.95 per user per month depending on the number of users.
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Ooma offers more budget-friendly solutions as compared to Nextiva.

The Ooma Essentials plan has a $19.95 monthly subscription fee for each user. This plan is inclusive of free calling to certain destinations and 50+ standard features such as voicemail, ring groups and incoming call routing through a virtual receptionist.

Businesses can upgrade to the Ooma Pro plan by paying a $24.95 monthly user license fee. In addition to all the Essentials plan features, Pro plan subscribers can also access call recordings, voicemail transcriptions, etc.

Larger teams can benefit from a Pro+ plan subscription. This is priced at $29.95 per user per month. It is inclusive of features from both other plans as well as exclusive features such as Salesforce and Microsoft Dynamics 365 integrations and hot desking.
phone system for small business

A step-by-step comparison between Nextiva and Ooma

To help you find what solution fits best your need between Zoom Phone and Ringcentral, we have conducted an unbiased comparison based on 8 criterias:
#1 Manage your office calls : How will you handle calls while at the office? Can you use computer-based calls or do you require an office phone?
#2 Manage your calls on the go: Does it offer a mobile app with VoIP calls? Do you need to set up call forwarding to your mobile device?
#3 Auto-attendant : Can you easily distribute calls to your team?
#4 Greetings Management : Can you set up company greetings on your own? How easy is it to create and manage announcements?
#5 Call Tracking : How easy is it to monitor your business calls?
#6 Call recording : Can you record and listen to calls?
#7 Call billing : How much does it cost to make and receive calls? Is everything included?
#8 Activation : How easy is it to activate a phone number and set up your phone system?
  • Manage Your Office Calls
  • Manage Your Calls On The Go
  • Auto-attendant
  • Greetings Management
  • Call Tracking
  • Call recording
  • Call billing
  • Activation

#1 Manage Your Office Calls

2 service providers that let you seamlessly flip a call between devices

Options available to make or receive calls in the office include the Nextiva app, web browser and IP deskphone.

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Ooma starter pan subscribers may find themselves at a slight disadvantage as compared to Nextiva subscribers.

To make and receive calls, subscribers can use IP desk phones. Pro and Pro+ users can also use the Ooma desktop app.

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#2 Manage Your Calls On The Go

User-friendly apps by Nextiva and Ooma

Out of the office, Nextiva subscribers can make and receive voice/ video calls and exchange messages through a smartphone app.

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Like Nextiva, Ooma subscribers can make and receive calls through Android and iOS apps.

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#3 Auto-attendant

Intuitive call routing by Nextiva and Ooma

All Nextiva subscribers can route incoming calls to relevant agents and departments on the basis of caller inputs. Essential plan users can set up an intuitive phone menu while Professional and Enterprise plan users can customize multi-level auto attendants with as many menus as required.

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While Nextiva relies on auto attendants, Ooma offers a virtual receptionist with customizable sub menus to route incoming calls to relevant departments.

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#4 Greetings Management

Both Nextiva and Ooma offer custom greeting options

Nextiva subscribers can customize call greetings. All new messages must be recorded and available in 8 or 16 bit .wav files. This can be done by anyone with admin capabilities.

1. Login to your Nextiva account.

2. Click on Sites on the dashboard.

3. Go to the Greetings section and click on Auto attendant.

4. Upload your custom recording.

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All Nextiva and Ooma plans include custom greetings for incoming calls.

Step 1. Sign in to the Ooma dashboard as admin.

Step 2. Go to settings and set business hours.

Step 3. You can either upload a recorded greeting to type a message and select the text to speech option.

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#5 Call Tracking

Assess agent productivity and call statistics with Nextiva and Ooma

Understanding the need to monitor agent productivity, Nextiva gives its subscribers a few ways to do so. All plans give team supervisors the ability to read call logs and call history sheets for incoming and outgoing calls. In addition, the Enterprise plan also includes call recording and voicemail transcription services. However, live call monitoring facilities are not included in any plans.

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When it comes to call monitoring capabilities, Nextiva and Ooma seem to be at par.

The ability to listen to live calls, coach agents through a call or join a call are not included in any Ooma plans. However, supervisors can initiate 3-way conversations between themselves, agents and customers. They can also access call log reports on individual and team activities from their dashboards or download the same as CSV files to study agent productivity. In addition, voicemails are forwarded to user inboxes for easier access.

Along with voicemail recordings, Pro and Pro+ plan users can also read voicemail transcriptions in their email inboxes.

phone system for small business

#6 Call Recording

Call recording limited to Nextiva and Ooma upgraded plans

Call recording is not included in the Nextiva Essential and Professional plans. Enterprise plan subscribers can access this feature to manually or automatically record all incoming and outgoing calls. Thes recording can be accessed for up to 6 months.

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Nextiva and Ooma take a similar approach to call recording capabilities.

Calls cannot be recorded by Essential plan subscribers. This feature is limited to the Pro and Pro+ plans.

phone system for small business

#7 Call Billing

Nextiva plans include international calls while Ooma plan users must get add on packs

International calls are billed on usage. Nextiva only includes calls to numbers within the USA and Canada in its subscription fee. Other calls are billed on a per minute rate. For example, calls to landlines in Argentina are billed at a rate of $0.02 per minute while calls to Australia are billed at $0.03 per minute rate.

While domestic calling is free for Nextiva and Ooma subscribers, there may be a difference in billing for international calls. Calls to any number within the USA are included in the Ooma plans. Other international calls are billed at country-specific rates. Add-on international calling packs are also available.

#8 Activation

Comparative online account creation plans by Nextiva and Ooma

Subscribers can create Nextiva accounts online on the Nextiva website and then assign user licenses. They can use a drag-and-drop call flow builder to set up a business phone system with greetings and call menus customized to the business brand language. Once accounts have been created, users can download and install Nextiva apps on their desktops, laptops and smartphones. Calls can also be made and received through an IP deskphone.

phone system for small business

Setting up an Ooma account is easy and comparable to Nextiva. Subscribers can port their existing numbers or get a new telephone number. Ooma services are accessible through a smartphone app for Android and iOS devices, analog phones or IP phones. The latter is available on the Ooma website. Subscribers can also use a chrome extension to make and receive calls from laptops and desktops. Pro and Pro+ plan subscribers also have the option of using a desktop app.

phone system for small business