Ooma vs Openphone: Which one is the best for your business?

October 10, 2023
phone system for small business

Experience the ultimate duel: Ooma vs. OpenPhone. Determine the supreme communication solution for your business. Let the duel commence!

Unveiling Ooma: Your complete business communication solution. Ooma encompasses VoIP services, communication hardware, and monthly plans with international calling, voice-to-text enhancements, and more. Experience 50+ features, including call forwarding and virtual faxes.

Stepping into the ring from a different angle, we have Openphone! Unite calls, texts, and contact management effortlessly in a single app with this all-in-one phone system, accessible on all devices. Unlock advantages like call recording, voicemail transcription, and integrated CRM capabilities.

Compare Ooma and Openphone plans and features

How many users do you need?

Ooma Openphone
Pick up plan
Price for users /month /month
Key features
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Pros and Cons
Best For

Cheaper, easier to scale plans with OpenPhone

The Ooma Essentials plan is ideal for small businesses. Priced at $19.95 per user per month, it gives businesses access to 50+ features accessible through local/ toll-free numbers. This includes voicemail, a virtual receptionist, ring groups and 3-digit extensions. For $24.95 per user per month, businesses can upgrade to the Ooma Pro plan. In addition to the features included in the Essentials plan, this subscription provides services such as voicemail transcriptions, video conferencing and text messaging. Subscribing to the Ooma Pro+ plan will cost businesses $29.95 per user per month. This plan gives them access to all the features of the Essentials and Pro plan and other features such as hot desking and integration to Salesforce and Microsoft Dynamics 365.
phone system for small business

If you're on a tight budget, OpenPhone plans may be more appealing from a price point view. A $17 per user per month subscription fee gives businesses access to the OpenPhone standard plan. With this, agents can make unlimited calls to numbers across the USA and Canada, record calls, share contacts and more. Upgrading to the OpenPhone Premium plan for $25 per user per month gives businesses access to several exclusive features and simpler integrations with other apps. For example, incoming calls can be routed through an IVR and supervisors can access call analytic reports.
phone system for small business

A step-by-step comparison between Ooma and Openphone

To help you find what solution fits best your need between Zoom Phone and Ringcentral, we have conducted an unbiased comparison based on 8 criterias:
#1 Manage your office calls : How will you handle calls while at the office? Can you use computer-based calls or do you require an office phone?
#2 Manage your calls on the go: Does it offer a mobile app with VoIP calls? Do you need to set up call forwarding to your mobile device?
#3 Auto-attendant : Can you easily distribute calls to your team?
#4 Greetings Management : Can you set up company greetings on your own? How easy is it to create and manage announcements?
#5 Call Tracking : How easy is it to monitor your business calls?
#6 Call recording : Can you record and listen to calls?
#7 Call billing : How much does it cost to make and receive calls? Is everything included?
#8 Activation : How easy is it to activate a phone number and set up your phone system?
  • Manage Your Office Calls
  • Manage Your Calls On The Go
  • Auto-attendant
  • Greetings Management
  • Call Tracking
  • Call recording
  • Call billing
  • Activation

#1 Manage Your Office Calls

More in-office calling options from Ooma gives it an advantage over OpenPhone

IP desk phones can be used by all subscribers to access Ooma services. Pro and Pro+ subscribers can also download and use the Ooma desktop app.

phone system for small business

Ooma and OpenPhone subscribers can use comparable interfaces for mobile connections. You can access OpenPhone services through a desktop app for Windows/MAC devices or a web browser.

phone system for small business

#2 Manage Your Calls On The Go

Easy mobile connectivity with Ooma and OpenPhone apps

Subscribers can get easy access to all Ooma services from apps for Android and iOS apps.

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As with Ooma, OpenPhone agents can stay connected wherever they may be through a smartphone app.

phone system for small business

#3 Auto-attendant

Virtual receptionist vs IVR call routing differentiates between Oome and OpenPhone

A multi-level virtual receptionist can be customized to route incoming calls to relevant extensions based on keystroke responses.

phone system for small business

Ooma offers a common call routing feature in all plans but OpenPhone takes a more hierarchical approach. While IVR-based call routing is available to all OpenPhone subscribers the level of customization differs. For example, Standard plan subscribers can use basic IVR and route incoming calls to internal/external numbers or repeat the menu if the caller does not indicate a choice. In the case of the Premium plan, calls can also be routed to voicemail and when the caller does not take action, 1 of 7 actions may be taken.

phone system for small business

#4 Greetings Management

Ooma and OpenPhone at par for customized greeting services

With Ooma, businesses can greet callers with a branded message. Step 1. Anyone with admin access can sign in and go to settings. Step 2. Select business hours. Step 3. Select text to speech and edit greeting or upload a new recording.

phone system for small business

Ooma and OpenPhone offer customization options for greetings. Users with admin access can set up customized voicemail greetings from the OpenPhone mobile/desktop app. Step 1: Open My Phone Numbers and pick the phone number for which a greeting is to be set. Step 2: Navigate down to the Voicemail section and select Change. Step 3: Upload a recorded greeting or choose the text to speech option. You can type your message in the text box.

phone system for small business

#5 Call Tracking

Limited call monitoring capabilities with both Ooma and OpenPhone

Ooma does not offer conventional call monitoring services such as call listening, call whispering or call barging. That said, team supervisors can start a three-way conversation including themselves, an agent and a customer. They can also access detailed call log reports from the application dashboard and export the same CSV files. Voicemails can be routed to email inboxes for easier access. In addition, Pro and Pro+ subscribers can get their voicemails transcribed and forwarded to an email inbox.

phone system for small business

Ooma and OpenPhone have similar call monitoring options. OpenPhone admin account holders get full control over all phone numbers and user accounts. Agents can follow up on calls and voicemails with predefined messages. These messages can also be used to respond to text messages. The Premium plan gives administrators the additional ability to redirect calls internally or externally and check insightful reports on account usage. Call whispering and call monitoring services are scheduled to be introduced soon.

phone system for small business

#6 Call Recording

Call recording capability puts OpenPhone ahead

Ooma offers selective access to the call recording facility. It is available only to Pro and Pro+ plan subscribers.

phone system for small business

In contrast to the limited ability to record calls with Ooma, OpenPhone includes call recording in all plans. Automatic call recording with the option of manual controls is available to all OpenPhone subscribers.

phone system for small business

#7 Call Billing

Easier international call rate structuring gives OpenPhone the advantage

While the ability to make international calls is present, subscribers can get an add-on international calling pack that includes their calls or bill calls at country-specific rates.

Like Ooma, the OpenPhone monthly subscription is not inclusive of calls to the USA and Canada. These calls are billed additionally at a per minute rate. For example, a call to Australia would be billed at $0.05 per minute while a call to the Bahamas would be billed at $0.38 per minute.

#8 Activation

Easy online setup with Ooma and OpenPhone

You can get a new number with your Ooma subscription or port an existing business phone number. Once an account is set up, it can be accessed through chrome extensions on laptops and desktops or apps for Android and iOS smartphones. You can also make and receive calls from an analog or IP deskphone. The latter is available on the Ooma website. Pro and Pro+ plan subscribers can also use desktop apps.

phone system for small business

The steps for Ooma and OpenPhone account creation are similar. Businesses can set up an OpenPhone account online with an existing email address. The dashboard can be used to define user roles. Agents can make and receive calls through smartphone apps for Android/iOS devices, desktop apps for MAC/Windows devices or a web browser extension. Deskphone support is not included in any of the OpenPhone plans.

phone system for small business
All prices indicated are before tax and all information has been taken from the websites of the companies concerned as of 10/10/2023

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